Simple, Forever Email Journaling
MailStones is low-cost email journaling, archival, search and retrival.
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Why do organizations like yours use email journaling?
Journaling means capturing and storing all emails sent/revieved by your orgianlisation, and making them available for search and retrieval.
Simple Compliance & eDiscovery
Every email is stored forever in its original, unaltered form to meet regulatory requirements like FINRA, SEC, and HIPAA
Oversight & Monitoring
Immediate search and retrival of any email sent or received by any user, in its original unaltered form from a single interface
Whole-Organisation visibility
See exactly what users are sending to customers, suppliers, or each other - in seconds
Business Intelligence
Analyze communication patterns and volumes to identify risks, trends, and operational insights
Features
Features
Unlimited, forever storage
Every email stored for as long as you
Ultra-low cost
Just $1 per mailbox, no limits on volume, storage or retention
Simple Search and Retrival
Retrieve any email using a simple and powerful search interface which covers all mailboxes in your organisation
Export at Any Time
Export large number of emails according to your criteria in 15 seconds
Data Encryption & Protection
Enterprise-grade AES-256 encryption on Amazon Web Services' S3 storage. All archived messages are immutable, safeguarding against data loss, tampering, and unauthorized access.
Three storage locations
Email data stored in three separate datacentres in a region of your choice, providing 99.999999999% (seven 9s) durability.
Indelible storage
The storage used for your data is immutable. AWS’s Compliance Mode object lock feature has been assessed for SEC Rule 17a-4(f), FINRA Rule 4511, and CFTC Regulation 1.31 by an independent third party.
Compatible with any email system
Compatible with Microsoft 365, Google Workspace, Office 365, Exchange, and any other email system that supports SMTP.
Why MailStones?
"MailStones has been a game-changer for our compliance needs. The setup was incredibly quick and the search functionality is outstanding."
Sarah Johnson
IT Director"The pricing is unbeatable and the service just works. We've been using MailStones for over 5 years and it's been rock solid."
Michael Chen
Operations Manager"As a legal firm, email journaling is critical. MailStones provides exactly what we need at a fraction of the cost of alternatives."
Robert Williams
Compliance Officer"Excellent customer support and a reliable platform. We've archived millions of emails with zero issues. Highly recommend!"
Emma Thompson
IT Manager"The search and retrieval is lightning fast. We can find any email from years ago in seconds. This has saved us countless hours."
David Rodriguez
Security Director"Simple to configure and peace of mind knowing all our emails are securely archived. The export feature is fantastic for compliance audits."
Lisa Anderson
Finance Director"Best value for money in the market. We compared several solutions and MailStones was the clear winner on both price and functionality."
James Wilson
CIO"The immutable storage gives us confidence our data is safe and compliant. Exactly what we needed for regulatory requirements."
Patricia Brown
Compliance Manager"We've never had a single outage or data issue. The service is reliable and the team is always responsive when we have questions."
Thomas Martinez
System Administrator"The ability to choose our data region is perfect for our global operations. MailStones checks all the boxes for our enterprise needs."
Jennifer Davis
Global IT LeadMailStones.
Fast simple interface
Lightweight web and mobile interface allows for quick search, preview and retrieval of emails.
Search, and filter
Find emails quickly with powerful but simple filter combinations against all common email fields
Instant Preview
Preview emails quickly, showing inline images, attachments, and headers. Immediately fetch and view attachments.
Fetch, and export
Fetch 1 or 1000 emails, export to CSV or download the original, unaltered email
Storage Location
Data stored in an AWS region of your choice.
Your data is stored in an AWS region of your choice, including the Australia, US East or West Coasts, UK, EU, Singapore and more.
Pricing
Simple Pricing
14-Day Free Trial
Try MailStones free for 14 days. All features included.
$0
14 days
- Unlimited Mailboxes
- All features included
MailStones Per Mailbox
Recommended$1 per mailbox / month (USD)
$5
/ month
- Unlimited emails
- Retained 1, 2, 3 years, or indefinitely
- All features included
Always included
- ✓ Unlimited storage and retention
- ✓ Advanced search & filtering
- ✓ Find, preview and retrieve any email in seconds
- ✓ Immutable, tamper-proof storage
- ✓ No lock-in contracts
- ✓ 90 day no-questions refund guarantee
- ✓ Cancel any time
- ✓ Full data export at any time
By signing up, you will automatically be enrolled in the 14-Day Free Trial, no credit card required.
After your trial ends, you can continue with MailStones Per Mailbox pricing.
Simple Process
Get started in 3 minutes
Start using MailStones in minutes, not months
Create a Free Trial Account
Sign up for a free MailStones account in less than a minute. 14 day trial, no credit card required.
Configure Email System
Set your email system to forward emails to your MailStones account using our simple instructions
Start using MailStones
MailStones automatically process, index, and organize your emails immediately
Questions & Answers
Frequently Asked Questions
Find answers to common questions about MailStones
After a 7-day trial, it costs $1.60AUD per mailbox, per month.
We think that most organisations would benefit from our service, so we want it to be as affordable as possible. Similar solutions cost the same (or more) than your mailbox licenses - and we don't think this is correct.
As such, our system is efficiently written using modern application techniques. Combined with AWS's server-less processing and storage capabilities, we are able to deliver at scale, with low costs.
We capture, catalogue, store, and index every message as it moves in, out, or around your email system.
Your account is ready in less than one minute once you have registered.
When you register, we allocate you a capture address. Simply configure your email system to send journal reports to this capture address.
Our system catalogues and stores your emails within 30 seconds, after which it is available for search and retrieval. Single emails can be downloaded immediately, and bulk emails are downloadable with a link which takes less than a few minutes to create (even for 10,000s of 1000's of emails).
You can close your account at any time. You can export all of your data using our Dashboard, without needing to contact us. Just download your metadata in CSV or Excel format, and you can download your email raw data by using the Bulk Download feature on your Dashboard.
Your data is stored in a region of your choice between: Sydney (Asia Pac), London (UK), US East (Virginia), US West (Oregon), Frankfurt (Europe), Saul Paulo (South America).
Only the account-holder, through their MFA-enabled account.
Our payments are processed in Australian Dollars, and will be converted to your local currency by your financial institution.
Yes. We will cancel the service at the end of your current billing month. We will then retain data for 7 days beyond this, after which time the data will be removed.
Yes, but we charge an invoice fee of $15.
A backup is a periodic copy of data. Data can be altered before the backup runs, and backups aren't usually kept forever. Backups are also deletable, and prone to failure. MailStones on the other hand keeps a separate copy, as soon as the message is sent or received.
No. Archiving involves moving a message from its native location to somewhere else. Messages in archives can be altered or deleted.
Contact Us
Get in Touch with Our Team
We're here to help with any questions you might have
Email Us
hello@help.mailstones.com - For customer support
Business Hours
Monday to Friday: 9:00 AM - 5:00 PM AEST
Saturday & Sunday: Closed